I spend a significant amount of my time collaborating with many of our customers’ CRO’s to help them optimize their sales organizations. The metric that gets the most attention and one all sales leaders should evaluate is the exact close rate percentage by forecast category throughout the Quarter.
Time and time again, when I show them their actual close rate by commit, upside, pipeline, etc. (whatever their categories are) they are surprised that the percentages are so low. They often respond with the statement that “it’s probably an anomaly because that Quarter we had some deals that were unique, significant in size, new marketing programs that generated different kinds of leads, etc.” But then when I show three or four trailing quarters and they prove to be consistent, they lean forward and take notice.
This is an important metric to measure throughout the quarter vs just at the end of it. This is a metric that should be evaluated at all levels – by VP, region, sales director and even down to the AE. This metric reveals your vulnerability and allows you to make critical course adjustments in time to improve the team’s performance.
The executive team constantly evaluates the sales operation cost to determine the efficiency and ROI of the sales team. With these detailed metrics, the CRO and sales leadership team can proactively evaluate themselves and make territory/headcount recommendations before questions come from the CFO and CEO all the way up to the entire eStaff.
Every time I ask a CRO what percentage of the deals his/her team closes that are in “commit”, they say some number greater than 80% and often, greater than 90%. I agree, to me, “commit” is in blood. If you don’t close it, blood sheds! That said, most sales organizations do not achieve this level of close rate.
Here is an example of a straightforward dashboard from the Aviso system of aggregate data from a few sales teams in the ‘high tech’ industry.
In this case, the data shows that they only close between 54% and 62% of the deals that are in commit throughout the Quarter. This is a clear indication of two things. First, deals that should be won are lost to the competition or second, too many deals are slipping which reveals that many should never have been in commit in the first place. In this case improved deal coaching/strategy is needed.
Look at the win percentage of the ‘upside’ and ‘pipeline’ categories. Of all the opportunities in the “pipeline” (over 500) only between 4% and 8% close! There are a lot of people chasing after deals that prove to be a waste of everyone’s time. This is obviously an issue. Most of these CRO’s knew there was a problem, but these specific statistics helped them to focus more clearly and make appropriate adjustments to sales org strategy.
It’s important to also assess how the percentages change as the Quarter progresses. The data reveals that they actually close more deals early in the Quarter that are in ‘commit’ than at the end. Most sales orgs close a larger percent of what is still in commit towards the end of the quarter because if it is still in commit, one would assume it is going to close. Not in this example. Again, this is clearly a deal hygiene issue.
Here is another example. Similar issues as explained above.
A very important point to understand is that many sales leaders will say that they understand that all the deals aren’t closing this Quarter, but they will close in the next or in future Quarters, so these deals should stay in and be worked by the sales team.
We constantly analyze the data and have found that only between 5% to 10% of non-closed deals actually close the next quarter! Hence, too many low-quality deals are making it into the pipeline and a significant amount of money and time is being wasted.
Unfortunately, CRM systems do not have time series database capabilities, so they can’t generate this kind of AI-driven analysis. Granted, you can take snap shots every week, save the reports and ask your sales operations people to spend hours crunching through numbers to get you these metrics but again, that is too much wasted time.
Feel free to share your thoughts on this topic. Thank you.